USER MANUAL

LMS Cheppy for Organization Manager

Version 1.2 - Updated May 8, 2026

1. OVERVIEW

1.1. General Introduction

This document is designed to support organization managers in accessing, using, and effectively utilizing the teaching functions on the ELP (Educational Learning Platform) system, developed by the Cheppy development team to contribute to improving foreign language proficiency and promoting digital transformation in education through the application of Artificial Intelligence technology. This platform is gamified to make lessons engaging, allowing students to feel like they are playing while still learning effectively.

1.2. Conversion Terminology

The glossary below includes terms used in the gamified application, ensuring that the terminology is understood and used consistently by students, teachers, and parents.

Pedagogical Language	Language in the App	Function
Unit/Lesson	Mission	Each Mission in the application is structured around a specific theme, helping students feel they have a clear goal and a defined journey.
Exercise	Stage/Exercise	Each Mission contains Stages; each Stage consists of questions focusing on the same theme, aiming to fulfill the skill objectives and competency outcomes of the Mission.
Score	Score	The score after completing a Stage is calculated based on the number of correct answers out of the total number of questions.
	EXP/Experience Points	For each completed task, students will receive corresponding experience points. These points are used to determine rank advancement or to receive academic achievements.
	Reward	For each completed task, students receive additional gems as rewards, which can be used to purchase costumes and accessories for their characters.
Competition Tracking Table	Leaderboard	The system displays student rankings by class/grade level based on metrics such as rewards and EXP, motivating students to maintain their study habits.

Although the terminology changes, the lesson structure – skill objectives – competency outcomes are still ensured under the supervision of the educational advisory team.

2. LOGIN/REGISTRATION INSTRUCTIONS

Step 1: Access the website https://beta.cheppy.ai.

Step 2: Click on the icon to change the display language between English and Vietnamese.

2.1. REGISTRATION INSTRUCTIONS

Step 1: Select Sign up to switch to the new account creation page.

Step 2: Enter your full account information, including:

• Username: Login name.
• Full Name: Full name.
• Email: Email address.
• Password: The password must be between 8 and 16 characters and include at least one digit.
• Confirm Password: Re-enter your password.

Note: The information entered in the Password and Re-enter Password fields must be the same.

Step 3: After filling in all the information, users click on the "Terms and Policies" link to understand the terms related to using the platform. If they agree to the terms, they check the box.

Step 4: Press the Register buttonto complete account creation.

Note: After clicking the Register button, some information may be invalid. Please re-enter the required information to ensure it is correct.

2.2. LOGIN INSTRUCTIONS

Step 1: The login page offers two ways for users to log in.

Method 1: Enter your full account information, including:

• Username or Email: Your login name or email address.
• Password: Your password.

Method 2: Log in quickly using your Google account.

Step 2: Press the buttonto complete the login process for the website.

2.3. RESET PASSWORD INSTRUCTIONS

Step 1: If you forget your password, click on "Forgot password?".

Step 2: Enter your registered email address and press the button.

Step 3: Access your personal email inbox and enter the 6-digit code.

Note: If the verification code is not received or has expired, the user should press the button Resend to request the code be resent.

Step 4: Press the button to confirm the verification code.

Step 5: The user enters the new password and presses the button to complete setting a new password.

2.4. SELECTING AN ORGANIZATION

Step 1. On the main screen, select the organization you currently work for from the list.

Step 2. Click on the icon to switch to the page Dashboard.

3. DASHBOARD

Step 1. Click on the icon to change the display language between English and Vietnamese.

The navigation bar on the left contains the following quick access functions:

STT	Icon	Function	Describe
1		Dashboard	Display an overview of charts and reports about the organization's operational status.
2		My Library	Create, store, and manage Tasks.For students.
3		Mission Creation	Create Tasks with AI assistance.
4		Mission Gallery	Search for shared tasksfrom the community.
5		Manage User	Create, store, and manage user accounts within the organization.
6		Manage Roles	Creating and assigning roles within the organization.
7		Manage Class	Manage the classes within the organization.
8		Manage Mission	Manage all tasks created by accounts within the organization.

3.1. PIE CHART: STUDENT SIZE, TEACHING STAFF AND CLASS QUANTITY

STT	Chart	Description
1		Student size Allows viewing detailed charts showing the student enrollment size on the system, specifically: - The yellow area represents the number of active students. - The blue area represents the number of students who are inactive. - The figure in the center of the chart shows the total number of students in the system.Note: When you hover your mouse over a section of the chart, the system will display the corresponding percentage.
2		Teaching Staff The pie chart is used to display the proportion of employees by activity status within the system. - The yellow area shows the number of active employees. - The blue area represents the number of employees who are no longer working. - The figure in the center of the chart shows the total number of employees.
3		Class quantity The pie chart is used to display the percentage of classes based on their activity level within the system. - The yellow area shows the number of currently active classes. - The gray area represents the number of classes that are no longer in operation. - The figure in the center of the chart shows the total number of classes.
4		Number of active users Displays the number of users currently accessing the platform (including users active on both the web and app). Average score (Mission) Display the average score of students in the Missions completed during the current week (based on each student's highest score).

3.2. STUDENT APP USAGE TRENDS

Description: A line graph is used to display the trend in the distribution of students based on their app usage over a selected time period.

Components:

- Green line (Active group) shows the percentage of students who have:

• Correct answer rate (Accuracy) from 70% or more; AND
• Continuous activity on the application for 7 days or more.

- Red line (High-risk group) shows the percentage of students who have:

• Correct answer rate (Accuracy) below 30%; OR
• Not working on the app anymore for 7 days.

Note:

- When you hover your mouse over a data point on the chart, the system will display the percentage and number of students in that group at that time.

- Users can use filters Time and Class to view data by specific time periods or categories:

3.3. TREND CHARTS BY STUDENT GROUP

Description: Display the number of students in the groups of interest within the selected time period.

Components:

• Low correct answer rate (below 30%): Displays the number of students whose correct answer rate is below 30%.
• Inactive for over 7 days: Displays the number of students who have not been active on the app for more than 7 consecutive days.

3.4. TEACHERS MISSION ASSIGNMENT ACTIVITY

Description: A line chart is used to display the number of tasks assigned by a teacher to students each day within a selected time period.

Note:

• When you hover your mouse over a data point on the chart, the system will display the corresponding number of mission assignments at that time.
• Users can use filters Time and Class to view data by specific time periods or categories:
• 

3.5. STUDENT MISSION COMPLETION RATE CHART

Description: The bar chart is used to display the percentage of Missions completed by students each day within the selected time period. Each bar represents the average completion rate (%) of the assigned Missions on that day.

Note: When you hover your mouse over a column on the chart, the system displays:

• Average completion rate (%).
• Number of Missions (Assignments) assigned during the day.
• Number of students who have completed the Mission.

3.6. ACTIVITY RATING CHARTS ON THE APPLICATION PLATFORM

Description: Display the percentage of time students spend in the following areas: Mission (Learning), Practice (Exercises), Playground (Recreation).

3.7. SKILLS COMPETENCY CHART

Description: This display shows the average student accuracy score distributed across 7 skills. The yellow area that expands more towards a particular skill indicates that the student has a higher accuracy score in that skill.

Components:

• Grammar
• Listening
• Pronunciation
• Reading
• Speaking
• Vocabulary
• Writing

3.8. COMPETENCY CHART BY CLASS

Description: Displays the average skill score of students at the organization (expressed as a percentage). The color of each cell is determined based on the average skill score:

• 0%: Dark red (lowest level).
• 50%: Gold (average level).
• 100%: Dark green (highest level).

3.9. CLASS COMPETITION TABLE

Description: Display rankings by class, order by correct answer rate (priority), mission completion rate (secondary criterion).

Note:

• Users can use filters Time to view data by specific time periods or categories:
• 

3.10. INDIVIDUAL LEADERBOARD

Description: Displays student rankings within the center based on experience points (EXP) accumulated from the learning process on the system.

• Students are arranged according to EXP points decreasing gradually.
• The top 3 ranked students are prominently displayed at the top of the leaderboard.

Note: Users can filter data by Grade:

4. MY LIBRARY

Step 1. On the left-hand taskbar, the user clicks the My Library icon to switch to the My Library page.

Step 2. In the left-hand navigation bar of the My Library page, users can view the categories.

The tasks include:

STT	Group / Category	Status	Sub-status	Description
1	My mission	All	—	Show all missions created by you
2	My mission	Draft	—	Show all missions created by you with draft status
3	My mission	Published	Private	Show all missions created by you with published status and in private mode
4	My mission	Published	Public	Show all missions created by you with published status and in public mode
5	My mission	Published	Share with others	Show all missions created by you with published status and in Share with others mode
6	Shared with me	—	—	Missions were shared with you
7	From community	—	—	Missions were copied from the community
8	Trash	—	—	Deleted
9	Tags	Favorite	—	Favourite
10	Tags	Add new tag	—	Add a new card

Step 4. In the search bar area, users manipulate the filters to find Tasks.

STT	Function	Describe
1	Search mission	Search for the Task name
2	Level	Select the task level according to the CEFR standard.
3	Grade	Select the Task Class Block
4	Status	Select Task Status
5	Sort	Choose to sort the listby update time or by Task name
6		Select display modein Grid view or List view

4.1 HOW TO ATTACH TASK TAG

Step 1. To add Missions to Favorite, the user selects the icon on the Mission card.

After the operation, the Missions will be added to Favorite in the Tags area.

At the same time, the Missions will be displayed at the top of the list.

Step 2. To tag missions, users select the icon..

Step 3. Click to select the box to add a new tag.

Step 4. The user enters the name of the new Tag in the box.and press the icon , or press Enter on your keyboard to confirm creating a new tag.

Note: On the left-hand toolbar, users can perform similar actions to create new tags by clicking the icon.and enter the new Tag name.

Step 5. After successfully creating a new Tag, users view the list and select the Tag with the corresponding Mission.

Note: A Mission can be associated with multiple Tags to help users categorize and search more quickly.

To remove a tag, the user clicks on the added tag. The system will automatically update and display a success message.

Step 6. To view the created tags, tap the icon.on the toolbar on the left side of the screen.

Step 7. In the list of Tags page, users can view the information included.

• Name: Tag name.
• Number of missions: The number of missions that have been tagged.

Step 8. Click on the icon on the Tag, the system will display various action options.

STT	Function	Operation
1		Change Tag nameAfter entering the tag name, the user clicks the icon to save the new name, or clicks the icon to cancel the operation.
2		Create a copy of the Tag The user clicks on the icon to have the system create a copy of the Tag (including the Missions), or presses to cancel the operation.
3		Remove TagThe user clicks on the icon to delete the Tag, or presses to cancel the operation.

4.2 ASSIGN MISSION INSTRUCTIONS

Step 1. To assign missions to the class, users can use the following three methods.

Method 1. At the page Generate Mission, press the button

Method 2. At the page My Library, press the iconimg on the Mission tab and select

Method 3. At the page Manage Class, select the class and press the tab and click

Step 2. On the Mission page, the user selects Class. Then, they press the button.

Note: Multiple classes can be selected to be assigned the same Mission.

Step 3. After selecting a Class, the system displays information about the Mission and the corresponding number of Stages.

• To select all Stages of the Mission, check the box
• To select specific Stages in the Mission, check the box next to the corresponding Stage name.

Step 4. After selecting a Stage, the system displays an page for editing Mission information, including:

STT	Information	Describe
1	Start Date	Start Date Corresponds to the time when the Mission begins displaying student application.
2	End Date	End Date Corresponds to the time when the Mission displays as "Expired" on the student application.
3	Duration(Minutes)	Duration (in minutes) Time allowed to complete the mission.
4	Attempt limit	Number of times students are allowed to redo the mission.
5	Mistake limit	Maximum number of allowed errors before the lesson ends Converted into the number of hearts on the student application
6	Shuffle questions	Shuffle questions Toggle option (on/off).
7	Shuffle question options	Shuffle question options Toggle option (on/off).
8	Apply to All	Quick apply for all Stages.

Step 5. View the assignment information for the Stages after clicking the Apply to All button .

Step 6. Press the buttonTo successfully complete the mission, press the buttonTo review the Mission information.

Note:

• To hide Mission from the student app page, press the button.

• To display Mission back in the assigned list on the student application page, press the button.

• To delete an assigned task, press the button

5. MISSION CREATION

5.1. HOW TO CREATE A MANUAL MISSION

Step 1: In the navigation bar on the left side of the screen, select

Step 2: On the screen, the user selects the corresponding Grade and Level.

Note: To ensure that the Mission is appropriate for the students' level, the system will automatically limit the Grade and Level options as follows:

• If the user selectsGrade before:
• With K1, K2, K3, the system only allows selecting Level A1.
• With K4 and K5, users can choose between Level A1 or A2.
• If the user selects Level before:
• Select A1: users can choose any Grade from K1 to K5.
• Select A2: the system only allows you to choose Grade K4 or K5.

Step 3: In the Topic field, there are three ways for users to find a topic that matches their mission.

Method 1. Enter the topic name, and the system will suggest a list of topics and subtopics related to the keyword you entered.

Note: Users can click on the names of the subtopics in the list to select the appropriate one.

**Method 2.**Fill in or copy the vocabulary list, and the system will display related topics and subtopics.

Method 3. Click on the icon in the top left corner of the Topic search bar so the AI ​​system can help create the corresponding topic and vocabulary.

Note: If you enter keywords but don't find any matching topics, click the search box or icon.This allows the AI ​​system to assist in creating the appropriate topic and vocabulary.

Step 4: Within each topic, users can view a list of vocabulary divided into three groups, including:

• Recommend: Display vocabulary matching the selected Grade.

Note: By default, all words are pre-selected. Users can select or deselect the words.

• Revision: Display vocabulary of a Grade one level lower than the selected Grade (if applicable).

• Extend: Display vocabulary of a Grade one level higher than the selected Grade (if applicable).

Note:Users can select or deselect individual words.

Step 5: After selecting the vocabulary for the Mission, the user clicks the button.To have the system display the added list in the Vocabulary box.

Note: The user clicks on the icon.To delete the entered content.

Step 6: After applying the list, there are two ways for users to add vocabulary as follows.

Method 1. Press the buttonTo add new vocabulary words to the list.

Method 2. Press the buttonTo allow the AI ​​system to suggest new vocabulary words to add to the list.

Step 7: In the Vocabulary section, users can delete vocabulary words as follows.

• To delete a word from the list, click the buttonalongside vocabulary
• To delete the entire vocabulary list, the user presses the button

Note: If a user applies a new Topic, the system will delete the entire vocabulary list of the old Topic and replace it with the vocabulary list of the new Topic.

Step 8: In the Grammar section, there are three ways for users to find the grammar that matches their Mission.

Method 1. Enter the name of the grammar topic (e.g.,“Present Simple”)

Method 2. Enter the grammatical structure (for example:“There is, there are”)

Method 3. Enter an example sentence containing the grammar (e.g.,“She has two dogs and a cat.”)

Note: If you enter keywords but no matching Grammar results are found, click the iconLet the AI ​​system help you find the grammar.

Step 9: Select the Grammar options from the displayed list and press the buttonTo have the system display the added list in the Grammar box.

Step 10: In the Grammar section, users can delete grammar topics as follows.

• To delete a grammar topic from the list, click the buttonin addition to grammar topics

• To clear the entire list of grammar topics, the user presses the button

Note: To help create missions that match students' level and grade, the system suggests the corresponding amount of vocabulary and grammar.

Step 11: After entering the information above, press the buttonto switch to the Stage (Assignment) creation page.

5.2. HOW TO CREATE MISSIONS USING PDF/DOCX FILES

Step 1: At the Mission Creation page, the user then selects the tab to create Missions from learning materials files.

Step 2: At the Upload files page, the user selects the corresponding Grade and Level.

Note: Users can upload files once the Grade and Level have been selected.

Step 3: In the file upload area, users can do one of two things:

Method 1. Drag and drop the PDF/DOCX file into the file upload area.

Method 2. Press the buttonTo select a file from the device.

Step 3: Note: The system supports uploading files in various formats PDF, DOCX, with the maximum number of pages 50 pages and the capacity does not exceed 50MB.

Step 4: After the file is successfully uploaded, the system displays a preview page of the file content. The user checks the desired pages to use in creating questions.

Note: Only pages selected by the user are processed by the system and questions are generated.

Step 5: The user presses the button . The AI ​​system will automatically generate exercise content corresponding to the selected content.

Step 6: After pressing the button , the system displays a video titled "How to use the Smart convert function on Cheppy LMS" while the AI ​​system is generating question content.

Note: While the AI ​​is creating assignments, users can still perform other tasks on the platform. The progress of assignment creation is displayed via a progress bar in the upper right corner.

Step 7: After the system finishes generating the question and displays a success message, the user presses the button located in the top right corner of the screen to switch to the question preview page.

Step 8: In the Content Preview page, the system displays the question content generated from the uploaded file, including:

STT	Function	Describe
1		Auto Arrange(Automatic sorting) Instead of manually sorting and dividing the questions, users can press a button.Above the Stage list is the option to automatically divide the questions. Step 1: When the user presses the Auto Arrange button, the system displays two options for question arrangement criteria: - By Question Types: Arrange the questions by question type. - By PDF Order: Arrange the questions in the order of the original file pages. Step 2: The user selects 1 of 2 criteria on the page, and the system automatically divides all the questions into stages and displays them on the screen. Note: - Users can still drag and drop, and edit questions or stages if needed. - Stage names are chosen based on selected criteria.
2		Stage (Exercise) The system automatically creates the first Stage with the default name "Stage 1". To create a new stage, the user clicks the button.In the Stage list area on the left side of the screen. To delete a Stage, the user points the mouse and clicks the button.at the corresponding stage. Note: The list of questions from the deleted stage will be displayed in the Questions section. To view the questions in a stage, users select the desired stage, and the system will display a list of questions for that stage.
3		Questions (List of questions) By default, the system displays all questions generated by the AI ​​from the file content. To divide questions into stages, users select one or more questions and drag and drop them into the desired stage. Users can select and drag questions from the current Stage to another Stage or back to the Questions area. To quickly select multiple questions, users can enter a range of questions (e.g., 1-10), and the system will automatically select all questions within that range.
4		Question content When a user selects a question, the system displays the details of that question. Note: Users can edit the question content directly on the screen page.
5		File contents The user presses the button.This allows the system to display the file content that the user selected in the File Upload step on the right side of the page. Note: Users can compare the original content of the file with the questions generated by the system to ensure accuracy and relevance.

Step 9: After completing the question division and content editing, the user presses the button.To create a new Mission.

Note: Conditions for pressing the button,include:

• There must be at least one stage.
• Each stage has at least one question.
• All questions were valid and the correct answers were selected.

Step 10: After successfully creating a Mission, the system displays a success message. The user taps the message displayed on the screen to view the Stage (Assignment) page.

Note: Users can still view the details of the Mission they just created in the area.My Librarywhen no selection was made in the previous notification.

5.3. HOW TO CREATE STAGES

Step 1: In the Stage creation page, users can view Mission information in the upper left corner of the screen, including:

STT	Icon	Describe
1		Thumbnail (Illustrative image) After creating the Mission, the AI ​​system automatically generates a thumbnail. Note: Users can further customize thumbnails as follows. - To view the image, click on the icon. - To crop an image, click on the icon. - To have AI assist in creating a new image, click on the icon.
2		Mission name Note: Users can perform additional actions with the Mission name as follows. - Manually enter a new name to change the Mission's name. - Or click on the iconLet AI help create a new name. Mission names are limited to 30 characters to fit the page on the Cheppy app.
3		Grade
4		Level
5		Vocabulary Users hover their mouse over the Vocabulary area to view the list of vocabulary words for Mission.
6		Grammar Users hover their mouse over the Grammar area to view a list of Mission's grammar topics.
7		Question (Number of questions)
8		Assigned (Number of assignments given)
9		Status (Mission Status)
10		Saved (Last changes saved)
11		Saving

Step 2: In the Add New Stage page, users enter the stage's information.

STT	Information	Describe
1		Stage name The system automatically creates the first Stage by default as “Stage 1”. Users can manually enter a new name to change the Stage name. Stage names are limited to 30 characters to fit the page on the Cheppy app.
2		Skill objectives Users select the target skill for each stage, and the system will suggest exercises suitable for that skill. Choosing a target skill is not mandatory.
		Vocabulary Click on a vocabulary word to deselect it from the Stage list. : Deselect : Selected
3		Grammar Click on a grammar topic to deselect it from the Stage list.

Step 3: Click on the icon to confirm the Stage's information.

Note: In the list of Stages, users perform the following actions.

• To add a new Stage to the Mission, press the button

• If there are multiple stages, press the left/right arrow buttons to view and interact with each stage.

5.4. HOW TO CREATE QUESTIONS

Step 1: After creating a new Stage, users can click on the icons to view the Stage's details.

STT	Icon	Information
1		Skill objectives Users can choose to add target skills to the Stage.
2		Preview Stage (Preview Exercise) The user answers the created questions and clicks the button.To see the previous/next question.
3		Vocabulary
4		Grammar
5		Delete Stage (Delete Assignment) The user clicks on the icon.To confirm deleting Stage, pressTo cancel the operation.

Step 2: In the "Add more questions" section in the upper right corner of the page, users can view the following information.

STT	Information	Describe
1		Pronunciation: Pronunciation exercises are graded by AI. Matching Pair: Matching exercise. Drag and Drop: Drag and drop the correct answer into the blank space. Dropdown: Multiple-choice exercise: Choose the correct answer from a list. Multiple Choice: Multiple-choice questions. Fill the Blank: Fill in the blanks in the exercise. Arrangement: The exercise involves arranging the answers in the blanks.
2		Image formatThe exercise includes images. Audio FormatThe exercise includes an audio file. CharacterArrange the individual characters to form the correct word. Word formatArrange the words to form a complete sentence. Sentence formatArrange the sentences to form a paragraph that is contextually or grammatically correct. Text-Image Format:Match the word or sentence with the corresponding image. Text-Audio Format:Match words or sentences with their corresponding sounds. Audio – Image Format:Match the audio with the corresponding image.
3		Press select - (decrease) or + (Increase) the number of questions of the corresponding exercise type.
4		The system suggests suitable exercises for Mission based on the criteria of Skill objectives, Grade, and Level.
5		Add the selected number of questions to the Stage.
6		Add the selected number of questions, complete with AI-generated content, images, or audio, to the Stage.

Step 2: After adding the number of questions to the Stage, the question list function bar in the left corner of the page helps users quickly manipulate the questions.

Note:

• Click on the questionTo quickly navigate to the detailed content of the selected question.
• Click on the question with the iconTo provide additional information for the question.
• Drag and drop the iconTo change the position and order of the questions in the Stage.

Step 3: In the exercise page, users can edit the content and images/audio of the questions.

STT	Icon	Operation
1		Generate Question (Create questions with AI) AI assists in creating questions that include content, images/audio suitable for the Grade, Level, Vocabulary, Grammar, Skill objectives, and Question types selected by the user.
2		Task (Instructions) Users can type in the instructions to change the content. Please note that the content is limited to 40 characters to fit the page on the Cheppy app.
3		Question Question content
4		Information (Detailed information) Hover your mouse over the icon to view the information.details of the function
5		Preview Question View the created question with the page.Cheppy app.
6		Duplicate (Create a copy) Create a copy of the corresponding question.
7		Delete Delete the created question.

All exercise types include the functions presented in the summary table. For some exercise types, the system provides additional corresponding functions and operations.

Step 4: With this type of question Matching Pairs, press the iconat each corresponding pair to

AI creates new content with images and audio.

Step 5: In this question type Drag and Drop, Fill in the blank và Drop down, Highlight or double-click the word or phrase you want to create a blank for and press the button

To remove a blank space, highlight or double-click the created word or phrase and press the button

Note: In this question type Drop down, The word or phrase created to fill in the blank will be considered the correct answer.

- Click on the iconto add more options.

- Click on the iconTo remove the selected blank space.

- Double-click on the selection boxes to change their content.

Step 6: In this question type Arrangement (Character), Enter the words in the correct order in the "Right order" box.

In this question type Arrangement (Word), Enter the phrase or sentence in the correct order in the "Right order" box.

In this question type Arrangement (Dialogue)Enter the sentences in the order of the dialogue in the "Right order" box.

Note:

• Click on the icon(add) and(Delete) the created sentence.
• Click on the iconTo rearrange the order of the questions.

Step 7: In this question type Multiple choice, press the iconto choose the correct answer.

Note: You need to create at least two options.

Step 8: In this question type Comprehension (Multiple choice), Enter the words in the correct order in the "Right order" box.

In this question type Comprehension (Fill in the blank, Drag and drop), press to generate a question, highlight or double-click the word or phrase you want to create a blank for and press the button.

.

In this question type Comprehension (True or False), enter the statement, then select True/False.

5.5. HOW TO CREATE IMAGES

Step 1: For exercises that use images, click the icon.This allows the AI ​​system to help create images that match the content of the question.

Step 2: Click on the image to view its details.

Step 3: Click on the icon to crop the image to fit the frame.

- Press the buttonto save the selected photo frame.

- Press the button to restore the image to its original frame.

- Press the button to cancel the operation.

Step 4: Press to create a new image from the new command

Step 5: The user edits the command and presses the button.

Note:Images created using previous commands will be saved to the right of the image.

Step 6: Press the button to use the new image for the corresponding question, or press to cancel the operation.

Note: If the user wants to upload from a personal computer, press

5.6. HOW TO CREATE AUDIO

Step 1: For exercises that use audio, click the icon.The AI ​​system will then assist in creating an audio file that matches the content of the question.

Step 2: Click on the iconto listen to the sound that the AI ​​created.

Note: To change the question content, the user clicks on the icon.to create a new audio file.

5.7. SPELLING AND GRAMMAR CORRECTION FEATURE

Step 1: To assist users in creating homework assignments, the system integrates a feature to report spelling and grammar errors in English. Click on the words highlighted in red for suggested corrections.

• Suggestions for correcting spelling errors:

• Suggestions for correcting grammatical errors:

Step 2: From the list of suggested words, the user selects a word. The system then automatically replaces it with the chosen word.

5.8. PUBLISH MISSION INSTRUCTIONS

Step 1: On the Stage creation page, the user clicks the Publish button in the upper right corner of the screen.

Step 2: After you select it, the system automatically checks the content of the questions created in Mission.

Note: If you find that the question contains inappropriate language, please edit the content before publishing.

Step 3: On the Publish Confirmation screen, users can view information about the Mission, including...

• Mission name: Mission Name
• Grade: Class level
• Level: Proficiency
• Thumbnail: Illustrative image

Step 4: Choose from the available Mission sharing options.

• Mode Private: Only the creator has the right to view, edit, and assign Tasks to the class.
• Mode Share Public: Missions are shared publicly with the community at Mission Explore. Other users have the right to view, edit, and distribute copies of the mission to their classes.
• Mode Share to person: Missions are shared exclusively with authorized individuals. Those with access receive a copy of the Mission and have the right to view, edit, and distribute that copy to their class.

With the mode Share to person, users enter the username or email address of another user in the organization to share missions.

Note: To ensure the security of learning materials, administrators of the organization where the user works have the right to configure the blocking function Share Public or Share to person.

Step 5: Press the buttonto change the Mission's state.

Or press the button to return to the Stage creation page, the Mission is saved in Draft mode.

5.9. UNPUBLISH MISSION INSTRUCTIONS

To edit published Mission content, users should follow these steps.

STT	Status	The operation to return to Draft mode.
1	Private & Assignment Not Yet Assigned	Press the button
2	Private & Assigned	Press the buttonMethod 1.Create a copy of Mission Method 2. Unassign the Mission that has been assigned.Detailed instructions on how to unassign can be found in section 5.2.
3	Share with others & Assignment not yet assigned.	Press the button
4	Publicly shared & Assignment not yet assigned	Press the button

5.10. HOW TO DUPLICATE A MISSION

Step 1: On the Stage creation page, the user clicks the button in the upper right corner of the screen to create a copy of the Mission.

6. MISSION GALLERY

Step 1. On the left-hand taskbar, the user clicks the icon Mission Gallery.

Step 2. In the Mission Explore page, click the left/right arrow icon

to see the Missions sorted by:

• Trending missions: Popular task.
• Recommend for you: Suggested tasks for the user.

Step 3. In the search box, Enter the Topic name of the Mission you want to search for.

Step 4. After entering the Topic name, users can use the filters to search for the Task.

• Grade: Class level
• Level: Proficiency
• Number of stages: Number of exercises
• Estimated time: Estimated time for completing the test
• Question types: Exercise types
• Sort by: Advanced Filters

Step 5. By clicking on Mission, users can quickly view information and content about the Stages.

Step 6. In the Mission preview page, perform the following actions according to the options:

• To create a copy and edit it, press the button.
• To deliver the Mission to the classroom, press the button.
• To add a Mission to My Library, press the button.

Step 7. Click on the icon to exit the Mission preview page.

7. MY CALENDAR

Step 1. On the left-hand taskbar, the user clicks the icon My Calendar.

Step 2. In the area above the calendar, users can change the calendar display mode as follows:

STT	Function	Describe
1		Calendar mode Users can switch calendar modes, including: - Day: day mode - Week: weekly mode - Month: monthly mode. Note: - The system defaults to the month mode when the user presses the My Calendar function.
2		Navigation - Click to display the schedule for the following day/week/month - Click to display the schedule for the previous day/week/month - User clicksto view the event schedule for the current day

Step 3. Users select an event on the calendar to view detailed information, including:

• Class name
• Class start date
• Start time - End time

Note:

• If the time slot contains multiple events, the user presses [+number] more to view the full event:

Step 4. User selectsto edit event information orto delete the event.

7.1 GUIDE TO ADDING NEW EVENTS

Step 1. On the Calendar screen, the user selects

Step 2. The user has entered all the missing information, including:

• Title: Enter a title for the event
• Date: Select the date of the event
• Time: Select the time for the event.
• Task Type: Select the event type
• Class: Select a class
• Repeat: Tick to repeat the event
• Add notification: Add event notification
• Description: Enter a description of the event

Note:

• If the user selects "Repeat" other than "One time," they can check the "Add end repeat" option to add a time limit for the repeat.
• If the user selects "Add notification," please choose an additional time for the event notification to end.

Step 3. Users can customize the Task type (Event Type) for use when adding events in the future.

• Step 3. 1 Users choose the color for the Task type.
• Step 3. 2 Enter the name of the Task type.
• Step 3. 3 Press the button to confirm adding this event type

Step 4. Press to confirm event creation

8. MANAGE USERS

Step 1. On the left-hand taskbar, users click the Manage Users icon.

Step 2. In the search bar area, users manipulate the filters to find accounts.

STT	Function	Describe
	Total 29 users	Display total number of accounts
1	Quick search class name	Search by name, username, or email.
2	Import	Import Users click on the upload area to upload the account list file from their computer. Note: - The user pressesto download the sample file - File formats: CSV, XLS, XLSX
3	Export	Export Allows users to download a list of accounts based on filter/search results.
4	Inactive	Inactive - - Select the accounts you want to deactivate. - Press Inactive.

Step 3. To disable/enable individual accounts, press

8.1 GUIDE TO CREATING A NEW USER

Step 1. The user selects the button.

Step 2. On the screen, the user fills in all the corresponding information, including:

• Institution: Displays the name of the organization
• Username: Enter your account name
• Password: Enter a password for the account (default: 123456aA@)
• Fullname: Enter your full name
• Email: Enter email
• Role: Choose a role for your account
• Status: Choose a status for your account

Step 3. Press to confirm creating a new account

Note: After selecting a role, the account's permissions are automatically assigned based on that role.

8.2 GUIDE TO EDITING ACCOUNT PERMISSIONS

Step 1. The user selects the button in the account for which they want to grant permissions.

Step 2. Users scroll down to the Permissions section.

Step 3. Users select the corresponding function to grant permissions for that function.

Step 4. Press to confirm creating a new account

9. MANAGE ROLES

Step 1. On the left-hand taskbar, users click the Manage Roles icon.

Step 2. At the top, users interact with the following functions:

STT	Function	Describe
1	Export role	Export - Allows users to download a list of accounts based on filter/search results.
2	Delete role	Delete - Check the boxes next to the roles you want to delete.Press Delete.

9.1 GUIDE TO CREATING NEW ROLES

Step 1. On the Manage role screen, the user selects

Step 2. On the screen, the user fills in all the corresponding information, including:

• Role name: Enter the role name
• Description: Enter a description of the role
• Permissions: Select permissions for the role.

Step 3. Select the functions that these roles have access to.

Step 4. Select To confirm role creation.

9.2 HOW TO ADJUST ROLES

Step 1. On the Manage role screen, the user selectsof the role you want to edit.

Step 2. Edit the necessary information and press

10. MANAGE CLASS

10.1 HOW TO CREATE A NEW CLASS

Step 1. The user selects the button..

Step 2. On the New class screen, enter all the class information, including:

• Class Name: Enter the class name
• Grade/CEFR level: Enter Grade/Level
• Institution: Choose an organization
• Start date: Choose the start date for the class.
• End date: Select the end date for the class.
• Add co-teachers: Add co-teachers

Note: If the user does not select "End date," the class will default to having no end date.

Step 3. To add the owner and co-teachers to a class, users search for the teacher's username/email in the system and select the corresponding teacher account.

Note: Users can add more than one co-teacher.

Step 3. User selectsTo confirm the creation of a new class.

10.2 HOW TO ADD STUDENTS TO THE CLASSROOM

Step 1. The user selects a class that needs more students.

Step 2. Users can add students to a class in one of the following ways:

Method 1: Provide students with a class QR code to join the class.

After successful registration, the system will automatically update and display the new student's information in the student list.

Method 2: Add students by creating a new account.

Step 2. 1 In the Students section, the user selects

Step 2. 2 In the Add student popup, select Create new account.

Step 2. 3 Here, users can manually enter or upload a student list file.

• Manually enter the list of students:Users must enter complete information including: the student's full name and the parent's email address.

• Upload the student list file:In the CSV, XLS, and XLSX file upload area, users canDrag and drop files into the file upload area.or Select a file from your computer.by clicking on the Select area or dragging and dropping the file here.

Note:

• If the user wants to download the sample list file, click
• The system supports uploading files in various formats.CSV, XLS, XLSX, capacity not exceeding 10MB.

Step 2. 3 Press the buttonTo confirm the addition of students to the class.

Method 3: Add students from an existing account

Step 3. 1 In the Students section, the user selects

Step 3. 2 In the Add student popup, select Add existing account.

Step 3. 3 Enter the username or email address of the student account to search.

Step 3. 4 Press the buttonTo confirm the addition of students to the class.

10.3 STUDENT MANAGEMENT GUIDELINES

Step 1. From the taskbar at the top, the user selects Students.

Step 2. In the search area, users can search for students or download class reports.

Step 3. To give gems to multiple students, the user selects the students in the list and presses the button..

Step 3. When you click on any student, the screen will display that student's detailed profile, including:

• Personal information
• Number of tasks completed
• Accuracy rate
• Study time
• Individual skill charts include: Reading, Writing, Speaking, Listening, Vocabulary, Grammar, and Pronunciation.

Step 4. Click on the iconFor each assignment, the screen will display the following operation options:

STT	Function	Operation
1		View results The screen displays a table comparing the results between students. Users can view the following information: - Mission: Mission Name - Level: Proficiency - Schedule date: Start date - Deadline: Deadline - Highest score: The highest score - Completed time: Completion time - Time taken: Time allotted for the test Note: Users press x to exit the results viewing tab.
2		Gift of gems - Method 1: Enter the number of gems or use the increase/decrease buttons. - Method 2: Quickly select the quantity: 10/20/50
3		Remove student - Select To confirm the deletion of the selected student. - Select To exit the operation.

10.4 HOW TO ADD ASSIGNMENTS IN THE CLASSROOM

Step 1. From the Assignments screen, the user selects

Step 2. Select a mission you want to assign to the class and press

Step 3. Select the stages you want to assign from the selected mission and press

Note:

• The system defaults to selecting all stages.
• Users are required to select at least one stage in order to add an assignment.

Step 4. To configure the stages in Assignments, users can use the following two methods:

Method 1: Use the general installer and apply it to all stages. Users select the items they want to install and enter the information for each item. The installation categories are:

• Start date: The time when students begin their assignment.
• End date: Deadline for completing the task.
• Duration: The maximum time allowed for each attempt.
• Attempt limit: The number of attempts allowed.
• Mistake limit: The number of incorrect answers allowed.
• Shuffle question: Turn the question order on or off.
• Shuffle answer: Turn the order of the answers on or off.

The user pressesTo confirm that the settings are applied to all stages.

Note: The system defaults to not selecting any settings options.

Method 2: Enter individual settings for each stage of the mission.

Note: Users can hold and drag the button to change the order of the stages.

Step 5. Press to confirm the creation of the assignment.

10.5 HOW TO MANAGE THE ASSIGNMENT LIST

Step 1. From the taskbar at the top, the user selects Assignments.

Step 2. To cancel multiple tasks, the user selects the task in the list and presses the button..

Step 3. Click on the icon For each assignment, the system will display the following operation options:

STT	Function	Operation
1		View results The screen displays a table comparing the results between students. Users can view the following information: - Highest score: The highest score achieved by that student. - Number of completed stages: Number of completed stages - Completed time: completion time - Duration: - Status: Completed/Not Completed
2		Download the results report. Users can download task reports.
3		Edit tasks The screen displays the assignment stage settings.
4		Unassign Allow users to unassign the mission

10.6 HOW TO SEND STUDENT NOTIFICATIONS/COMMENTS

Step 1. From the Notifications screen, the user selects

Step 2: Users enter the following information:

• Subjects: enter the title
• Content: The content of the comment/announcement

Note:

• Users can enter the "@" symbol to quickly insert information fields.

Step 2: To edit the appearance of the notification content, users can use the following functions:

STT	Function	Describe
1		Formatting tools Users can choose the appropriate formatting tool, including: - B = Bold - I = Italic - U = Underline
2		Alignment Users can select the appropriate margin type, including: - Left alignment - Center - Right alignment
3		Mission The user selects the task they want to attach to the notification content, then selects...
4		Choose a template Users select a pre-designed notification template depending on the purpose of the notification. The system will then automatically display the corresponding message content. Users simply need to click on the fields that are in the formatand select the corresponding information

Step 3: User selectsto check the list of people who will receive notifications

Note: The system defaults to sending to all students.

Step 4: Users can select or deselect students from the list to send notifications via the app and press .

Step 5: To confirm receiving notifications, users can choose one of the following two methods:

Method 1: Select Send now to send the notification immediately.

Method 2: Select to schedule notifications. Users need to set the date and time for sending notifications and select a time.

11. MANAGE MISSION

Description: Allows users to view all missions created by accounts within the organization.

Step 1. In the search bar area, users can use the filters to find the desired class.

STT	Function	Describe
1	Search mission	Search for the Task name
2	Level	Select the task level according to the CEFR standard.
3	Grade	Select the Task Class Block
4	Sort	Choose to sort the listby update time or by Task name
5		Select display modein Grid view or List view

11.1 HOW TO PUBLISH MISSION

Step 1: In Mission mode with Draft status, click the icon.on Mission, the system will display the operation options.

Step 2: Click on Publish

Step 3: Choose the status you want to display for Mission, including:

• Private: Only the Mission creator can view and manage the Mission.
• Share public: Allows Missions to be displayed in the Mission Gallery so that all users can search for and use them.
• Share with others: Allows sharing Missions with other users within the same organization.

Step 4: If you choose "Share with others," please enter the usernames of the people you want to share this Mission with.

Step 5: Press Publish

11.2 HOW TO CHANGE THE SHARE STATUS OF MISSION

Step 1: Select the iconon Mission, the system will display the operation options.

Note: If the Mission has not yet been published, the user needs to publish the Mission (Instruction 11.1).

Step 2. Click on Share

Step 3. The user changed the sharing status as follows:

STT	Function	Describe
1	Share public	Missions are shared in the Mission Gallery, where all users can see them.Note:After sharing, the mission is saved in the following state:
2	Share with others	Share with othersSearch for and select accounts that are allowed to access Mission.Click Publish to confirm sharing the Mission with the selected users.Note:After sharing, the mission is saved in the following state:

Step 4: Click Publish

Step 5: To unshare, selectin the selection list

Step 6: Press to confirm unsharing this MissionNote: For the "Share to others" setting, users need to select at least one person to unshare with.